Doc-u-menT

Legal Documentation

Privacy Policy

A practical, user-friendly policy for how Doc-u-menT collects, stores, and protects your data.

Overview

Doc-u-menT is committed to transparency. This Privacy Policy explains how we collect, use, disclose, and protect data when you use the platform.

Last updated

September 5, 2026

Jurisdiction

United Kingdom

Data categories

Personal, project, and usage

Contact channel

Email support + admin

01

Information We Collect

What personal, project, and usage data powers your account and platform experience.

We collect data to provide and improve the platform.

1.1 Personal information

  • Full Name
  • Email Address
  • Digital signatures linked to inspection reports
  • Company or project affiliations

1.2 Project and document information

  • Vendor or supplier project data
  • Supplier names and details
  • Other project-specific records needed for delivery

1.3 Usage data

  • IP address and browser details
  • Page usage and navigation timestamps
  • Device identifiers and diagnostic data

02

How We Use Your Information

How data helps us deliver the product and keep services reliable.

To provide and maintain services

  • Create and manage accounts and profiles
  • Enable project access, equipment tracking, and sign-off workflows

To communicate

  • Send service updates and account communications
  • Respond to support requests and questions

For legal and quality purposes

  • Monitor and improve platform performance
  • Meet regulatory and contractual obligations

03

How We Share Information

We do not sell your data, but may share it in limited, controlled scenarios.

We may share information:

  • With authorised project members and administrators for collaboration and completion tracking.
  • With service providers that support hosting, communication, and platform operations under strict security terms.
  • Where required by law, legal process, or public authority requests.

04

Data Retention

Data is kept only as long as needed to serve legal and operational requirements.

We retain personal data for as long as required to fulfil service and legal obligations. Signed inspection reports and project documents may be kept longer where necessary for contractual or reporting reasons.

05

Data Security

Reasonable controls, with realistic risk and transparency.

We apply administrative, technical, and physical protections to reduce unauthorized access and misuse. No platform can guarantee absolute security, but we continuously strengthen safeguards to protect your information.

06

Your Rights

You control your data and can request access, correction, deletion, and portability.

  • Access your personal information
  • Request corrections or updates
  • Request deletion where legally permitted
  • Object to some forms of processing
  • Request a portable copy of your data

To exercise these rights, contact [email protected].

07

Cookies

Google Analytics cookies only run if you accept them.

This marketing site uses Google Analytics only if you accept analytics cookies. We do not use advertising cookies. Until you accept, Analytics stays in a denied state and those cookies are not set.

Your choice is stored in this browser so we do not ask on every visit. Theme preference uses local storage on this device — it is not an analytics cookie.

Change your mind from the Analytics cookies link in the footer, or clear this site's data in your browser.

09

Policy Updates

This policy evolves as services and regulations change.

We may revise this policy from time to time. Material updates are posted here with a refreshed "Last updated" date at the top.